Hi garden friends. A meeting was held just after the September Foster Powell Neighborhood Meeting to try to form a committee to eventually replace me and John (we are ready for new adventures). The meeting was not well attended and a committee was not formed! If we are unable to form a committee within the neighborhood association, we will find ourselves returning the site to ODOT!
Here’s what I had prepared for the last meeting. We’ll try this again after the October NA meeting (Monday, October 10th at 8pm, Foster Burger)
COMMUNITY GARDEN DREAM COMMITTEE (3-6 people):
The committee will meet monthly, after NA meetings to shape the mission and activities of the garden. Be prepared to spend an additional 2-4 hours completing committee tasks each month. Committee members may or may not be plot holders. If they are plot holders, committee service replaces minimum volunteer service requirement.
- PR-Publicizing events, opportunities and work parties. Website updates, Facebook and neighborhood social media. Making posters and handbills and overseeing distribution of advertising materials for all events. Gets info to NA.
- Community Liaison-Works with SE Uplift, ROSE and PDC to spread information to under-served communities. Get translations for fliers and website in several languages common to our neighborhood (if we have the budget for it). This person works closely with PR person.
- Site Director-communicates with the plot holders about garden maintenance and leads maintenance of garden structures. This person maintains the garden rules and contracts and is the liaison to the landowner (ODOT). Organizes 1-2 community work parties per year, Spring and Fall, hopefully.
- Co-director-helps the site director with the intention of taking over director duties in the future.
- Plot holders-$25 per year, dues and 10 hours minimum of volunteer service to the upkeep of the common areas of the garden. Committee positions counts for volunteer service.
- Fundraising coordinator-seeks donations and writes receipts, thank you letters for plant donations from nurseries, raffle prize from businesses and food donations from restaurants. Coordinates with the Fiscal Project Coordinator. Plans and oversees the April Plant Sale and Fundraiser. Collects dues from plot holders.
- Fiscal Project Coordinator-a member of the Foster Powell Neighborhood Association Board that communicates with our fiscal sponsor, SE Uplift, as the “project coordinator”. This person reports on the garden at monthly neighborhood meetings, completes yearly reports and submits all income and expense reimbursement requests to SE Uplift.
ADDITIONAL HELP THAT MAY BE NEEDED IN THE FUTURE
- Charity Coordinator-Coordinates delivery of produce to food charities and tracks donations made by the garden for fiscal reporting.
- Grant writer-applies for funding for new projects or extraordinary expenses in the garden.